Pollock board members sworn in, Gjefle named president

Regular Board Meeting

May 2, 2022

The regular meeting of the Pollock Town Board was called to order at 7:30 p.m. by Board President Gjefle in the Pollock Community Center lunchroom. Other members present were Fish, Meyer, and Seymour. Absent was Johnson. Also attending were finance officer Leanne Jakobsen, maintenance man Travis Vetsch, Melanie Vetsch, Jodie Gjefle, Andrew Van Kuren, Tom Carlson, and Waynette Geigle of the Prairie Pioneer.

Seymour made a motion to approve the agenda. Meyer seconded the motion. Four aye, one absent, motion carried.

The April regular and special meeting minutes were reviewed. Meyer made a motion to approve the April minutes. Fish seconded the motion. Four aye, one absent, motion carried.

The financial reports were reviewed. Seymour made a motion to approve the financial reports. Meyer seconded the motion. Four aye, one absent, motion carried.

In his maintenance report Vetsch noted Dairiconcepts had accidentally dumped 18,000 gallons of milk into the sewer system. He treated the sewage treatment ponds the day after the incident, the state came and inspected, and all seems fine for now. One of the lift station pumps is leaking, but is probably due to a bad seal. Dakota Pump and Control will be coming to inspect it. Vetsch also reported he found one of the metal handicap accessible picnic tables down by the river and it has been painted orange. The board agreed that at this time there is no way to prove who did it, but if the problem continues, law enforcement will be contacted to see if they can set up cameras. He has been busy sweeping streets, and also noted that the rebuilt motor that was ordered for the city pickup is not here yet, and will have a longer delivery time than first expected. Vetsch also discussed several areas in the community center where the roof is leaking. He inspected the areas and noted the rubber roofing is soft in spots, but was advised that it could also be a masonry problem. The windows in Boards and Blooms are also leaking when there is a hard rain. Vetsch has caulked around them on the outside, but there are still areas that leak during a hard rain. The board agreed to contact the roofing company that last worked on the roof, and House of Glass to look at the windows in Boards and Blooms. He also reported he has taken out most of the timber landscape edging in front of the community center, and has checked with PJ Meyer for a quote for his concrete curb and gutter style edging as instructed last month. Meyer quoted $10.00 per foot for 280 feet. The board instructed Vetsch to get a written quote, and to make sure the quote is for no colored or stamped concrete.

The delinquent water bill list was reviewed. There were five shut off letters sent. No one had to be shut off last month as all that received letters paid.

In the period for public comment, Tom Carlson expressed concerns regarding a buildup of leaves and sand at the Barefoot Lodge, which is causing a water issue for people going into the lodge. It was explained to Carlson that even though the lodge is on a state highway, Vetsch still sweeps it. Vetsch told him in the future to contact him when there is a problem and he would get the debris swept up.

NEW BUSINESS:

Board members Cameron Fish, incumbent, and Lisa Moser, who is replacing Jeremy Johnson on the board by election, were sworn in for three year terms. 

Nominations for President of the Board were opened. Seymour made a motion to nominate Gjefle. Meyer seconded the motion. All aye and motion carried. Gjefle was declared President of the Board.

Nominations for Vice-President of the Board were opened. Gjefle made a motion to nominate Seymour. Meyer seconded the motion. All aye and motion carried. Seymour was declared Vice-President of the Board. 

Meyer made a motion to designate the Prairie Pioneer as the official publication. Fish seconded the motion. All aye and motion carried. 

Seymour made a motion to designate the Campbell County Bank-Pollock Branch- as the official depository. Meyer seconded the motion. All aye and motion carried. 

Seymour made a motion to designate John Von Wald as city attorney. Fish seconded the motion. All aye and motion carried. 

Fish made a motion to leave the mileage rate at 42 cents, which is the current state rate. Meyer seconded the motion. All aye and motion carried. 

Campbell County Economic Development Coordinator Andrew Van Kuren, and Melanie Vetsch, representing the all school reunion committee, met with the board regarding sound improvements for the Pollock Community Center. M. Vetsch explained that the company she has been working with is requesting a $10,000.00 down payment in order to lock in material prices before they go up. She went on to explain that alumni have donated approximately $9000.00, and that the all school reunion fund could be used for the remaining thousand. The Pollock Community Foundation has designated $10,000.00 once the project is complete. Total cost of the project is $28,243.93. Van Kuren reported the USDA grant that he previously applied for required the town to apply for loans through three different banks before they would award a grant, so that grant process has ceased. Van Kuren then requested permission to apply for a grant from the South Dakota Community Foundation, and that he would need a letter of intent to get started. Seymour made a motion to have Van Kuren submit a letter of intent to the South Dakota Community Foundation for grant funds. Meyer seconded the motion. All aye and motion carried.

Jodie Gjefle, representing PADC, met with the board to discuss the possibility of moving the Lewis and Clark stone idols into town so they can be viewed by tourists because they are presently on private land. Several issues need to be resolved before that can happen. The board agreed to help with the project if the issues can be resolved.

Seymour made a motion to approve the on/off sale malt beverage and SD Farm Wine license for Prairie Market. Fish seconded the motion. All aye and motion carried.

One application was received for dump ground caretaker from Mary Peterson. Meyer made a motion to hire Mary Peterson as dump ground caretaker @$10.25 per hour. Fish seconded the motion. All aye and motion carried.

Fish made a motion to hold free dump days at the Pollock dump ground for town residents only on May 17, 19, 21, 24, 26, 28, and 31, and June 2 and 4, during normal working dump ground hours. Seymour seconded the motion. All aye and motion carried. Normal working hours are: Tuesday: 9:00 a.m. to 1:00 p.m., Thursday: 1:00 p.m. to 5:00 p.m., and Saturday: 2:00 p.m. to 5:00 p.m. Absolutely no tires will be accepted, and any appliances with freon need to be drained. Shingles do not apply to free dumping.

Seymour made a motion to sign an engagement letter from Cahill Bauer and Associates for a 2021 audit to be held May 10th and 11th. Meyer seconded the motion. All aye and motion carried.

Jakobsen presented various documents she had prepared in order to be in compliance with Safety Benefits, Inc., the town’s workers comp company. Meyer made a motion to approve the documents. Fish seconded the motion. All aye and motion carried.

Fish made a motion to hold a public hearing on June 6, 2022 at 8:00 p.m. for renting the former home-ec room in the Pollock Community Center. Meyer seconded the motion. All aye and motion carried.

Seymour made a motion to hold a public hearing on June 6, 2022 at 8:05 p.m. for renting the former special ed room in the Pollock Community Center. Fish seconded the motion. All aye and motion carried.

Meyer made a motion to hold a public hearing on June 6, 2022 at 8:10 p.m. for renting the former library/admin. office in the Pollock Community Center. Seymour seconded the motion. All aye and motion carried.

Meyer made a motion to approve a building permit for Kim and Laurie Fish for a 10×19 foot house addition. Seymour seconded the motion. All aye and motion carried.

Meyer made a motion to approve bills. Seymour seconded the motion. All aye and motion carried.

Water salaries-maintenance and finance-3042.86, Sewer salaries- maintenance and finance-3619.90, Garbage salaries-502.75, Finance Office salary-1643.13, Visitor Center salary-261.38, Community Center salary-1846.60, Titan Machinery-4 wheeler blade- 22,250.00, MDU-utilities-8164.99, Runnings Supply-supplies-93.46, Wilbert’s Service-gas, parts-623.53, Servall Uniform and Linen Supply-mops and rugs-198.58, WEB Water-water-7057.85, Agtegra Cooperative-propane, diesel, gas-1871.03, Wayne Hanson-election salary-200.00, Karen Schnabel-election salary-200.00, Donna Heckelsmiller-election salary-200.00, SD Retirement System-retirement-1218.30, Pollock Implement and Lumber-supplies-225.03, Leanne Jakobsen-mileage-21.00, Campbell County-law enforcement-1778.55, Heartland Waste-fees-4800.00, USPS-stamps-80.00, Town of Pollock-utilities-50.00, Prairie Market-supplies- 63.22, Valley-utilities-234.49, American Solutions for Business-toner-99.65, Larson Electric- LED lighting-5774.85, SD State Treasurer-sales tax-296.10, Prairie Pioneer-publications-775.32, Meyer made a motion to adjourn. Fish seconded the motion. All aye and motion carried. Meeting was adjourned at 8:40 p.m.

Carl Gjefle: 

Board President

ATTEST: 

Leanne Jakobsen: Finance Officer

Published once at the total approximate cost of $104.52.

-051222

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